BackOfficeAP

Receive & Capture

BackOfficeAP™ has the ability to handle both electronic and paper-based document submission formats, a critical success factor for Accounts Payable automation. For electronic data formats, BackOfficeAP™'s Electronic Voucher Upload (EVU) provides a standardized XML data interface, making it easy for clients or vendors to submit invoice, PO, and POD data electronically. For paper-based data formats, BackOfficeAP™'s Remote Data Entry (RDE) provides a web-based data entry interface, making it easy for clients or vendors to submit invoice, PO, and POD data directly into BackOfficeAP™—including any related document images—via the web.

Distribute & Approve

The capability of BackOfficeAP™ to automate workflow and inquiry by distributing invoices electronically and across the enterprise for approval is a driving factor for improving productivity in the Accounts Payable process. As a web-based platform, BackOfficeAP™ uses an automated email notification system to drive the approval process while giving users the ability to perform invoice review and inquiry as needed.

Validate & Reconcile

To protect against overpayments, late fees, and lengthy disputes associated with manual and paper-based functions, BackOfficeAP™ goes one step further than most AP automation solutions. All items in BackOfficeAP™ are validated and reconciled through a robust exception capturing, categorizing, tracking, and resolution management enigne. All together, this works to ensure that errors in payment are not overlooked and are resolved pre-transaction or prior to funds disbursement, eliminating the need for a post-transaction AP audit or profit recovery engagement. We like to call it Profit Retention.

Manage, Monitor & Comply

The complexity of today's enterprises makes it increasingly difficult to effectively maintain budget discipline. BackOfficeAP™ addresses this problem by automating the spend management and budget monitoring process. By allowing the enterprise to pre-define budget variance thresholds down to the line item, BackOfficeAP™ alerts the client when items fall outside set parameters, based either on a set dollar amount or percentage basis. Not only does this reign in maverick spending, but it also provides a clearer financial picture for more accurate expense reporting and budget forecasting. In addition, BackOfficeAP™ provides a platform to view and manage information by vendor and contract. The ability to review historical invoices, payment records, and corresponding notes associated with each vendor gives companies an effective process to monitor and manage its vendors and ensures that invoices and contracts correspond with negotiated terms and conditions.

Fulfill & Pay

Nowhere is the need for control and transparency in the AP process more critical than in the final stages of invoice fulfillment and payment. This is where the "rubber meets the road" in AP. Once exceptions have been resolved and invoices have been approved, BackOfficeAP™ provides a powerful invoice fulfillment platform. This allows the client to select current liabilities for funds release and payment with confidence, knowing that they have passed through a rigorous review and control process. As a final layer of control, BackOfficeAP™ enables the review and approval of spending before payments go out the door, providing critical visibility into the finance and accounting front office. With BackOfficeAP™, companies can review expenses prior to payment and track current liabilities to maximize cash flow performance.

Report & Analyze

In order to properly monitor overall AP performance, BackOfficeAP™ provides cleints with a top-level "dashboard" that tracks various business metrics, some standard and some client-defined, with the ability to generate various AP reports upon request.

BackOfficeAP™ Software Information

Accountants and CPA firms interested in learning more about our accounts payable software should select the "Request More Information" option below or call us at 877-4-ANYBILL (877-426-9245).

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Anybill Clients Using BackOfficeAP™