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AP in the AM Anybill Breakfast Seminar

Mark your calendar for our first breakfast seminar, AP in the AM.  Henry Ijams, founder of PayStream Advisors, and Sander Mueller, Chief Strategy Officer of Anybill, will provide the latest insights in automated AP and what to expect in the future.

Breakfast is on us and seating is limited, so be sure to reserve your seat today.

Date     Thursday, June 6, 2013
Time     8:00 am: Breakfast and Networking
              8:30 am: Presentations

Place    Dupont Circle Hotel
              The Heights at Level Nine
              1500 New Hampshire Avenue NW
              Washington, DC 20036

Register now before it fills up!

Get the Latest AP News

Stay in the know and subscribe to the e-AP News e-zine. AP Now & Tomorrow’s free weekly newsletter by Mary Schaeffer includes tips, payment issues, products, job listings, and upcoming events. Read the excerpt below from the most recent article featured in the newsletter.

Best Practice Advice: Handling Change of Bank Account Requests
Most experts recommend that organizations pay as many vendors as possible using electronic payments, often referred to as ACH payments. And finally, the corporate world in the US is following. Of course, most companies in other parts of the world have been paying their vendors this way for a long time. But that's another story. With this change come a few new issues. One of those is a variant on an old fraud. In the check world, from time to time, companies had to deal with fraudulent requests for changes in the remit-to address. The electronic version, with its own unique twists, is fraudulent requests for changes to bank accounts used for payments. Let's take a look at the issue as well as best, almost best and worst practices for addressing it.

Sign up today to receive your copy!

AP Automation: Companies of All Sizes Should Take Advantage

A huge thank you to The Accounts Payable Network and David Hay for a great webinar, Benefits of AP Automation: Why Companies of All Sizes Should Be Taking Advantage.

David covered how you can take your AP department to the next level by:

  • Implementing automation technology in AP to provide a complete real-time view of the company’s financial condition
  • Delivering visibility to allow for faster, more accurate financial reporting and audits; and
  • Enhancing controls and adherence to corporate policies.

Did you miss the webinar? Don’t worry! We’ve made the slides and recording available for you to view and share the insights with your colleagues.


Presidents’ Day: It’s more than just bargains and a day off work

Anybill will be closed on Monday, February 18, 2013 in honor of Presidents’ Day.  

Presidents’ Day is not only about a three day weekend or getting the best shopping deals. There’s a lot more meaning to this holiday that is often overlooked. What is the real purpose of Presidents’ Day? It was originally created to celebrate George Washington’s birthday and was later changed to include Lincoln’s birthday. Today, many Americans view it as a day to honor all of the U.S. presidents, particularly Washington and Lincoln.

Greater Washington Region 2013 Heart Ball 15th Anniversary - February 23, 2013

“It’s important that we give back in this city that advocates so much but doesn’t always do so locally.  It’s especially important in DC because so much of the dollars that we raise actually come back to the metro area; whether it is through studies in NIH or community outreach programs.” --Matt Voorhees, CEO of Anybill and 2013 DC Heart Ball Chairman 

Read the full WashingtonExec interview here.

Myth #9: We’re Too Small

Reality: You don’t need to be a company with a million transactions a year to benefit from AP outsourcing. In fact, outsourcing works well for small companies because the economies of scale outsourcers can provide delivers features and benefits to those companies at a much lower cost than if they tried to handle it in-house. Additionally, accounting staff and financial managers at smaller companies often have varied responsibilities, and outsourcing the tactical function of AP enables them to focus their efforts on more strategic tasks.

Curious about other AP outsourcing myths? Read the top ten myths below.

Is your AP department just a cost center?


On February 27 at 2:00 pm EST, join us and The Accounts Payable Network as we present our webinar, Benefits of AP Automation: Why Companies of All Sizes Should Be Taking Advantage.  You’ll learn what your company must focus on to take your AP department beyond the traditional cost center and begin contributing to the larger goals of the company.

In this live event, David Hay will reveal ways to enhance your AP department by:

  • Reducing invoice processing cost dramatically;
  • Implementing automation technology in AP to provide a complete real-time view of the company’s financial condition;
  • Delivering visibility to allow for faster, more accurate financial reporting and audits;
  • Improving bottom-line results by taking advantage of early-payment discounts and reducing late-payment fees by getting invoices processed on time;
  • Enhancing controls and adherence to corporate policies; and
  • Utilizing spending analysis to guarantee that the organization is getting the best prices and discounts on products purchased.

Don’t miss out – register today!

DC Heart Ball 2013 – February 23, 2013

We are sincerely proud to announce that our very own CEO, Matt Voorhees, is the 2013 DC Heart Ball Chairman.  This inspirational, social event celebrates the support of the American Heart Association’s research and programs to help prevent heart disease as well as help survivors thrive.  With music, art, auctions, dinner, and dancing, you are guaranteed to have fun, while still supporting a good cause!

Event Details
National Building Museum
401 F St NW
Washington, DC 20001
Saturday, February 23rd, 2013
6:30 pm - 12:00 am


“Pay the right amount, to the right vendor, at the right time”

January 29th, 2012 kicked off our 4-part webinar with AP Now & Tomorrow’s Editorial Director & Publisher Mary Schaeffer. If you were unable to attend the webinar from yesterday here is what you missed.

Brief Overview

  • If you focus only the big picture, problems will occur. The control lies within the detail of processing invoices.
  • When details are ignored:
    • Duplicate payments are processed,
    • Fraud is much easier to commit,
    • Inaccurate accruals &
    • Inaccurate financial/ accounting records.

How the invoicing process should work

  • The Ideal World: part 1- Invoices are sent to accounts payable. Receipts are centralized in one place and approved promptly.
  • The Ideal World: part 2- When the invoices have returned in AP. Three-way match is complete. Invoices are then scheduled for payment.


If there are discrepancies, they are resolved before payment is due Invoices are then scheduled for payment.

  • The ideal World: part 3- Payment is made on due date. (Note: late payments create additional issues)

The reality: when the Invoices arrive

  • Problems with invoice receipts:
  • Ideally centralized- one location
  • Invoice processing
  • AP policies and procedures manual

What to do when these problems occur:

  • Invoices without invoice numbers
  • Invoices without a PO #
  • Disputed Invoices
  • When disputed invoices are ignored/ Reports
  • Invoices arriving at the last minute
  • No Backup?
  • Duplicate invoices

To view the presentation from yesterday: Click Here.

Announcing 4-part webinar series with AP Now & Tomorrow!

On January 29th, we will be kicking off our complimentary 4-part webinar series with AP Now & Tomorrow. Mary Schaeffer will discuss the tools that you need to ensure that you are starting the year off strong.

Register today for this month's webinar and join us throughout the year as we continue the series!

Part 1 -- Invoice Processing in Accounts Payable: Start the Year Strong

Let’s face it; no matter how advanced your accounts payable function is, at the end of the day, its primary responsibility is to process invoices, and to process them efficiently in a cost-effective manner. This means making as few mistakes as possible. In this session, Mary S. Schaeffer, a nationally recognized accounts payable expert, will tear apart the invoice processing function and identify common mistakes made repeatedly by many organizations.

She’ll share solutions (including low and no-cost options) any organization can use to strengthen its processes so the same mistakes are not made over and over again – eating voraciously into the bottom line. While we hope no organization will have all the problems identified, we’re fairly confident most will have at least one or two.

If you are interested in improving your organization’s bottom line, this is one session you can’t afford to miss.



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