Anybill is the only accounts payable automation solution that combines the cost savings of outsourcing with the visibility and control of automation.
Some competitors sell software, but require the accounts payable staff to process invoices and cut checks themselves. Other competitors provide outsourcing services without the comprehensive software that enables workflow automation, visibility, control, and reporting.
Only Anybill combines both.
INPUT: Invoices and Data from Vendor
The process starts when a vendor sends a bill. Most commonly that is a paper bill, which is received, opened, and processed by Anybill’s outsourcing staff. They input the information from that invoice into the AnyAP database, including a scanned image of the paper invoice, thereby connecting that invoice with associated records and processes. Anybill can also accept electronic invoices from vendors who can provide invoices in an XML format. Once data is entered, email notifications are automatically generated in AnyAP and sent to the designated approver(s) for that invoice.
AUTOMATE: Invoice Approval via AnyAP
Once the designated approver receives the notification e-mail, he or she logs into their online AnyAP account to review and approve the invoice while making any necessary adjustments in the process. This level of approval involves any required validation and reconciliation of the invoice before it can be paid. That process iterates through all required approvers until the invoice is ready for payment. Payment approval includes the authorization of funds release for payment of the invoice. In addition to allowing for invoice review and payment authorization, the software provides reports and vendor histories that allow managers to quickly access accounts payable information online, rather than needing to go to a physical file cabinet. All data, including invoice images, is backed up 24/7 from a secure, off-site location and the client can be provided with a DVD-ROM as well, for an additional level of data assurance.
OUTPUT: Payment to Vendor
Finally, approved invoices are paid. This payment can be made electronically or by paper check. In the case of paper checks, Anybill’s outsourcing staff prints and mails the approved checks. Electronic payments are managed by Anybill’s ACH clearinghouse and made automatically through an electronic transfer of funds.
INTEGRATE: Data to Accounting System
Once the bill is paid, data from AnyAP can be integrated into your company's finance, accounting and/or ERP software systems. Anybill has developed data integrations for several of the more popular—and even some of the less common—software systems on the market. Our integrations are designed to provide your organization with all the AP data processed by Anybill in a seamless and easy to use format.
